Annual General Meetings
The Annual General Meeting of AGTA is an important meeting held each year for the purpose of:
- Keeping members up-to-date with operational and compliance matters as well as the general business of the Association as required under the Incorporated Associations Act.
- For members to elect new members to the Managing Executive committee
- To present externally-audited annual financial statements to members.
- To provide a platform for voting on proposed changes to the Association via Special Resolution or by a member passing motion(s) on relevant matters.
A helpful overview of the AGM meeting protocol for Incorporated Associations is outlined in the document here. AGM’s are run in accordance with AGTA’s registered Constitution (v.06092015) or ‘Model Rules’ and applicable legislation. AGTA members are strongly encouraged to familiarise themselves with the Association’s Constitution.
AGTA’s AGM is ideally held during its annual scientific conference so that financial members of the Association attending the conference can meet face-to-face with the Managing Executive. Alternatively, the AGM may be held online via a video conferencing platform. Members who are unable to attend an AGM in person may (if relevant) vote for a Special Resolution by completing the Appointment of Proxy (remote voting) form below.
Attendance at the AGM is strongly encouraged for all AGTA financial members including students. Non-members are welcome to attend, however they have no voting rights. Attendance lists and Minutes are taken at each AGM and these become formal documents of the business of the Association.
As per the Constitution, notification of AGMs (implemented by the Secretary) are as follows:
- At least 21 days’ notice of a general meeting if a special resolution is to be proposed at the meeting; or
- At least 14 days’ notice of a general meeting in any other case.
The notice will specify the date, time and place (or link to) the meeting, indicate the general nature of each item of business to be considered at the meeting via a meeting Agenda, and should include a copy of the draft Minutes of the previous year’s meeting for ratification.